The Ultimate Guide to Finding the Perfect Event Planner

Are you planning a destination event and looking for the perfect event planner to make it a success? Look no further! This ultimate guide provides all the information you need to find the right event planner for your destination event. From understanding the different types of destination events to knowing what to look for in an event planner, you’ll be able to find the right person to bring your destination event to life.

What to look for in an event planner
It was a mistake I won’t soon forget. I had hired an event planner for a corporate event, thinking that since she specialized in marketing, she could surely pull off a successful event. Boy, was I wrong! On the big day, the decorations were sparse, there was barely any food, and the presentation was a disaster. It was clear I had chosen the wrong person for the job.
Needless to say, when it comes to selecting an event planner for your corporate or special event, it pays to do your due diligence. There are several factors to consider when selecting an event planner and it’s important to look for someone who can create an event that is both memorable and successful. Here are some things to look for in an event planner when you’re planning a successful corporate event:
Firstly, they should have experience working with events similar to yours. A great event planner will have expertise in marketing, as well as a proven track record of organizing successful corporate events. They should be able to offer creative solutions and suggestions to ensure the success of your event. Secondly, they should have strong organizational skills, as well as effective communication skills. An experienced event planner will be able to handle all aspects of event planning from start to finish, including pre-event planning, onsite management, and post-event evaluation. Finally, they should be able to work within your budget. Make sure to discuss costs upfront so you know what to expect from your event planner’s services.

Set your event goals
Before you can find the perfect event planner, it’s important to set your event goals. Ask yourself what you are hoping to achieve with your event. Do you want to create a fun and memorable experience for your guests? Are you hosting a corporate event that needs to deliver results? Or do you need marketing support to reach a new audience?
Understanding your end goal is the first step to finding the perfect event planner. If you’re organizing a corporate event, look for someone who has experience in executing successful corporate events. For marketing events, find an event planner who has a track record in running creative campaigns.
Establishing your event goals upfront will help guide you through the process of selecting the right event planner for your event. It will also help your potential planners provide more tailored solutions, making it easier to compare and contrast their proposals.

Do your research
Finding the perfect event planner for your special occasion is a process that requires careful consideration. Before you jump into the search, take time to research potential planners to make sure you find one who meets your needs and can deliver successful events.
When researching event planners, consider what type of event you are planning and the type of planner who would be best suited for the job. For example, corporate events may require a different skill set than a wedding or family celebration. Also, look at the types of events they have successfully organized in the past. Make sure they have experience and success planning similar events as yours.
Check websites, reviews, and testimonials to ensure the event planner has a solid reputation and track record of delivering successful events. You can also ask friends and family who have used event planners in the past for referrals. Once you have identified some potential planners, it’s time to move onto the next step.

Make a short list of potential planners
When you’re looking to plan a corporate event, success depends largely on finding the perfect planner. Before you commit to anyone, it’s important to create a short list of potential planners. Here are some tips for narrowing down your search:
• Ask around for recommendations. Talk to colleagues, friends, and other professionals in your field who have recently organized successful events. They may be able to point you in the right direction.
• Check out online review sites. Read reviews and ratings from people who have hired event planners before to get an idea of who you might like to work with.
• Look at event planner portfolios. Many event planners have online portfolios that showcase their past events. Browse these portfolios to get a feel for the planner’s style and see if they’re a good match for your needs.
• Consider the types of events they specialize in. Some planners specialize in weddings while others may specialize in corporate events. Make sure to find someone who is well versed in the type of event you’re planning.
• Assess their experience level. Ideally, you should look for a planner who has experience in planning events similar to yours. This will ensure that they have the knowledge and expertise necessary to make your event a success.
Creating a short list of potential event planners is a crucial step in ensuring that your corporate event is a success. With the right amount of research and effort, you can find the perfect planner for your needs!

Request proposals and check references
When narrowing down your list of potential event planners, it is important to request proposals and check references. Ask each planner to provide a detailed proposal outlining their services and the cost associated with them. The proposal should include information about the planning process, timelines, and budget management. You should also request references from the planner that can speak to their ability to handle successful corporate events. Contacting past clients will give you insight into the planner’s style, reliability, and ability to execute an event successfully. Before making your final decision, be sure to ask each reference if they would hire the planner again and why or why not.

Interview planners in person
Once you’ve narrowed down your list of potential event planners, it’s time to interview them in person. This is an important step in ensuring that you find the right event planner for you. It’s also a great opportunity to learn more about the event planner’s style and ask them questions about their approach to corporate events or successful events they’ve organized in the past.
When interviewing an event planner, be sure to ask about their experience, qualifications, and any awards or recognition they’ve received. You should also ask to see a portfolio of their past work, so you can get a better sense of their style and expertise. If you have specific needs for your event (such as catering, décor, music, etc.), ask the event planner if they are able to provide those services or if they will need to hire subcontractors.
Be sure to discuss any ideas that you have for your event. Make sure the planner listens to what you want and has the ability to make your vision come to life. Be sure to get a feel for how well the two of you work together as this is essential for creating a successful event.
Finally, don’t be afraid to ask tough questions. This is your event, and you need to be comfortable with the planner you choose. Ask how they handle problems or challenging situations and how they communicate with clients when things don’t go as planned. Doing your due diligence in the interviewing process will help ensure that you end up with an event planner who is the right fit for your corporate events or other successful events.

Select the planner that’s right for you
When selecting the perfect event planner for your corporate event, it is important to take into account a variety of factors. Choose someone who will make sure that all aspects of the event are covered and managed properly, from the smallest details to the largest ones.
A successful event planner will have an extensive knowledge of the industry, a portfolio of successful events that they have organized, and should be able to manage both small and large-scale events. Make sure that the planner you choose has the right set of skills and knowledge to bring your vision to life.
Discuss all of your event requirements with the planner and make sure that they understand what you need. Ask them questions about their previous experience in organizing corporate events and make sure that they have worked in your type of event before. Additionally, it is important to consider the budget you have allocated for the event and discuss it with the planner.
The last step is to evaluate all of your options and decide which planner is the best fit for you. Choose someone who can deliver the desired results and make your corporate event a success. With the right event planner by your side, you can be sure that all aspects of the event are managed professionally and that it will turn out just as you imagined it.


Experience Epic is the premiere Corporate/Private Event Experience Artists. With a diverse team of Event Artists, we are able to execute with exception in the production of your wedding, birthday celebration, grand opening, municipal festival, destination event or conference. The Event niche is limitless for us!

Experience Epic is founded by Event Artist Sarah Martin.  Her events have been seen on Food Network, Huffington Post, Washington Post, CNBC Power Lunch, and more!  We are determined, disciplined and focused on building strong emotional connections and valuable relationships by sparking passion and fulfilling dreams through EPIC Events.



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